Study-Track
Privacy Policy
Effective date: 19 August 2026
This Privacy Policy explains what personal data Study-Track Inc. collects when you use Study-Track's web app, desktop app, and mobile apps, and how we use, share, and protect it.
We collect the data needed to run the calendar, tracking, planning, social, billing, support, and AI planning features described below. We do not sell your personal data, and we rely on service providers under contract to help run the service.
This page is meant to be readable. It explains the normal cases, the protective limits, and the choices you have over your account and data.
Overview
What this policy covers
This policy applies to the personal data Study-Track Inc. processes about you when you use the web app, desktop app, and mobile apps.
What we don't do
We do not sell your personal data, and we do not use your academic or study data to build a public profile of you beyond what you choose to make visible.
Controller and contact
Study-Track Inc. is responsible for Study-Track. If you have a privacy question, want to exercise a data right, or think something is wrong, contact us through contact or by email.
Data we collect
Account and profile
Email address and authentication identifiers handled by our auth provider (Firebase Authentication), sign-in provider details when used (Google, Apple, email and password), display name, username, profile photo, timezone, and optional bio.
Academic and productivity data
Class schedules, semesters, study points, events, deadlines and todos (including recurring rules and completion status), study sessions and timer data, activity types, focus timer sessions, planning notes, goals and streaks, achievements, XP and levels, exam prep entries, grades and credits, and timetable or calendar imports (including ICS files or ICS URLs you add).
Social and groups
Friend connections and requests, study group memberships, invites and settings, shared activity snapshots and aggregated statistics, and "por" encouragement notifications.
Presence and leaderboards
Live status used in social and group views (for example, whether a timer is running, last active time, today's hours, and streak days), and leaderboard snapshots (for example, username, photo, level, and total XP).
Blog and community
Blog views (aggregated counts), likes, comments and replies, and comment likes, linked to your account when you are logged in.
Subscription and billing
Stripe, Apple App Store, Google Play, and RevenueCat customer, transaction, entitlement, and subscription identifiers, billing status, and invoices or receipts. We do not store your full card number.
Communications
In-app, push, and email notifications you receive, such as welcome messages, billing and payment-failure alerts, reminders, friend requests, group invites, "por" alerts, review requests, and product updates.
Support and feedback
Messages you send through support or feedback forms, including the beta feedback flow, and any attachments you add to them.
Security and anti-abuse
IP address, device and browser metadata, logs, and CAPTCHA verification tokens (Cloudflare Turnstile) used to prevent fraud and abuse.
How we use your data
Providing the service
We use your data to provide and improve core features: the academic calendar, study tracking, courses, todos and deadlines, planning notes, goals, achievements and levels, exam prep and grades, and social and group tools, and to sync them across your devices.
Statistics and analytics
We generate statistics and insights from your data, including Premium analytics, so you can understand study time, consistency, course balance, streaks, deadlines, and progress over time.
Billing and communications
We use billing data to process subscriptions and payments, and we send the service communications you enable.
Security
We use security and anti-abuse data to protect the service, prevent abuse, investigate suspicious activity, and diagnose performance issues.
Product improvement
We use aggregated usage signals, crash information, support messages, and feedback to decide what to fix or build next. We try to use aggregated or minimized data for this where practical.
AI planning data
What we send
When you use the AI week planner, we send the assistant your course information, workload, availability, and your existing calendar and study data needed to build a plan for the period you ask about.
What it's used for
That data is used only to generate the proposed plan and to keep the AI planner and the rest of the service working, including enforcing usage limits during the beta.
What we don't do with it
We do not use your AI planning data to build a public profile of you, and generated plans are not shown to other users unless you choose to apply them to your own calendar.
Legal bases
Contract and legitimate interests
We rely on contract to deliver the service you sign up for, including account access, sync, planning, tracking, billing, and support. We rely on legitimate interests for security, service integrity, fraud prevention, product diagnostics, and aggregate analytics.
Consent
We rely on consent for optional features you opt into, such as push notifications, optional email updates, and certain analytics or marketing choices where required. You can withdraw consent where the app or your device settings allow it.
Legal obligations
We may process limited data where necessary to comply with tax, accounting, consumer, platform, or legal obligations, or to respond to lawful requests.
Sharing and processors
Who we share data with
We share data only with providers that help run Study-Track: Firebase/Google (authentication, Firestore, Realtime Database, Storage, Cloud Functions, and Cloud Messaging), Stripe (web payments), Apple App Store and Google Play (native app payments), RevenueCat (subscription entitlement management), Cloudinary (media hosting and delivery), Resend (email delivery), Google Analytics (analytics), Cloudflare Turnstile (anti-abuse verification), and Netlify (hosting).
How they may use it
These providers act as processors under contract and safeguards. We may also disclose data to comply with the law or to protect rights, safety, or the service.
No sale of personal data
We do not sell your personal data. We also do not let advertisers use your private study content to target ads inside Study-Track.
Cookies and similar technology
What we use them for
Web sessions may use cookies or local storage to keep you signed in, remember your preferences, support payments, and enable analytics.
Your control
You can control cookies in your browser settings. Some features may not work correctly if you block them.
Storage and security
Where data is stored
Your data is stored in Firebase Firestore with real-time sync. Some real-time social features, such as presence and leaderboard snapshots, may use Firebase Realtime Database. Security rules are designed to restrict access to your data.
How we protect it
We use encryption in transit, provider security controls, access controls, and monitoring. We limit operational access to what is needed to run and support the service. No system is perfectly secure; contact us immediately if you suspect unauthorized access to your account.
Retention, deactivation, and deletion
Retention
We retain your data while your account is active, and we do not automatically purge your academic data.
Deactivation
You can deactivate your account in Settings to pause access without deleting your data, for example to hide your profile from social views and leaderboards.
Deletion
You can delete your account in Settings, or submit a request through our account deletion page, to remove your personal data from active systems. Backups or logs may persist briefly for security, recovery, or legal compliance.
Data that may remain
Deletion may not remove information that must be kept for legal, tax, payment, anti-abuse, dispute, or security reasons, or content that has already been shared with others in a way we cannot control.
Social sharing and visibility
Friends and groups
If you use social features, friends and group members can see your username, name, photo, and the aggregated study statistics or snapshots you choose to share.
Public profiles and leaderboards
If you enable a public profile or appear on a public leaderboard, the information shown there can be viewed by anyone with the link or on the leaderboard.
What this means for you
Sharing is designed around aggregated data, not raw events, but anything visible to others can be copied or shared outside Study-Track.
Your choices and rights
In the app
You can access, update, export, deactivate, or delete data in Settings where available, or contact us for help.
Notifications and analytics
You can control notifications in Settings and in your device or browser settings; some transactional emails may still be sent when necessary. You can limit analytics through your browser's privacy controls or by blocking cookies.
Data protection rights
Where applicable, for example in the EU, EEA, or UK, you may request access, correction, deletion, restriction, portability, or object to certain processing of your personal data. You may also withdraw consent where processing is based on consent.
Complaints
If you are in the EU or EEA, you may also contact your local data protection authority. We would appreciate the chance to resolve the issue with you first.
International transfers
Where data may be processed
Your data may be processed in regions where we or our providers operate.
Safeguards
Where required, we rely on safeguards such as adequacy decisions, data processing terms, and standard contractual clauses for transfers outside the EU or EEA.
Children
Minimum age
Study-Track is not directed to children under 13, or the minimum age required in your region. Do not use the service if you are under that age.
Changes
Updates to this policy
We will post updates to this policy here and notify you in-app or by email for material changes when required.
Continued use
Continued use of Study-Track after a change means you accept the updated policy.
FAQ
The app processes your planning (calendar and events), study time, todos, and aggregated statistics to provide the service, including the AI week planner.
No. We do not sell personal data.
Yes. You can delete your account via Settings in the app or the account deletion page. Personal data is removed from active systems; backups or logs may persist briefly.
Private planning data stays tied to your account. Friends, groups, public profiles, and leaderboards only show the profile details or aggregated study snapshots that those features are designed to share.
Questions about this privacy policy? support@study-track.app or support.